The Tendering Process

It can seem daunting if you are unsure of the tendering process.  Most of your clients or potential clients will try to make the process as straightforward as possible.  Some will even offer workshops aimed at small to medium sized companies to provide guidance.

Price and Quality

Don't ignore the written parts of your tender and concentrate solely on price.  Tenders can be evaluated on both price and the written description of the services to be offered (usually referred to as the 'Quality' section).  The written section of your bid can be the most important aspect for winning if prices are similar between contractors.

We often find that our client has very good systems in place and operates the services required well on a day-to-day basis.  However the descriptions of how they work and the level of detail included in their tenders don't reflect this.  The benefit of using an outside company is that we provide the support required when you may be too busy.

There have been several occasions where we have helped clients to win a contract because of the level of detail and evidence provided within the tender.  This means that although our client's prices were not the lowest put forward, the overall quality of their offering was significantly higher and they won the contract.

Pre-Qualification Questionnaires

A pre-qualification questionnaire (PQQ) may be used to shortlist companies that can bid for a tender.  We provide further information here.

The Tender Itself

Most straightforward tenders will set the Terms of the Agreement (the Contract) and ask for tenders against these, with no changes allowed to the contract.

The largest contracts will generally have several separate stages to be completed, designed to reduce the numbers of companies bidding at each stage.

If more complex solutions are required, there may also be an opportunity for dialogue (face-to-face meetings) with the organisation letting the contract.  This is to allow discussion and agreement to finalise the solutions required.  Adjustments can then be made to the Agreement as necessary to suit the final solution.

Your Business

Whilst we are here to project manage your tender and to write relevant sections or review as necessary, Heku offers much more than this.

Teams working on their company tenders are those closest to the company's clients and therefore can be one of the first to identify changes in market requirements.  Heku will help to identify areas that your business may perhaps focus on to provide tailored services to your clients, added value or where client's requirements may require some changes from your organisation.

Support for your tender

If you would like to discuss a bid with us or require support, please contact Claire Artley, Development Director.  Telephone 07789 557289, email claire@heku.co.uk.  Alternatively, please visit our Contact page.